---
title: Produce Pro pricing - what does it actually cost?
Metadescription: Produce Pro publishes no prices. What the bill is made of, what the third-party estimates claim, and how much weight to put on them.
author: Dan Edwards
author_role: Founder
author_url: https://danedwardsdeveloper.com
author_linkedin: https://www.linkedin.com/in/dan-edwards-developer
published: 2026-08-26
updated: 2026-09-27
---

Token estimate: ~2,100

# Produce Pro pricing - what does it actually cost?

Produce Pro publishes no price. Not a plan, not a tier, not a starting figure, on its own site or on Aptean's, which has owned it since 2022. Every number in circulation comes from an aggregator that has modelled it rather than been quoted it, and the two main estimates disagree with each other by a factor of five. What the sources do agree on is the shape of the bill - a subscription scaled by users and modules, a separate implementation project, and add-ons priced individually - which is the [enterprise software bill](https://wholesalehandler.com/articles/why-is-wholesale-software-so-expensive) rather than a SaaS price page.

By **[Dan Edwards](https://wholesalehandler.com/about)**, Founder.

## No published price, on either brand

Produce Pro's own software page lists the modules and gives a phone number. Aptean's product page has a "Request Pricing" link. Neither carries a figure, a tier or a starting point.

There are two brand layers to keep straight when you ask for that quote. Aptean acquired Produce Pro in July 2022. In July 2025 Aptean announced **Aptean Fresh Produce ERP**, described in its own press release as "the evolution of its industry-leading Produce Pro Software" and built on the Microsoft Business Central platform. That release says nothing about pricing or licensing, and nothing about what existing Produce Pro sites pay to move. Whether the Business Central platform licence sits inside Aptean's fee or beside it is not published anywhere, so it is worth asking in writing.

## What the bill is made of

Four lines recur across every source, vendor and third-party alike.

| Line | What is known |
| --- | --- |
| Subscription | Scaled by user count and by which modules are switched on. No published rate |
| Implementation | A separate project fee. Estimates range from four figures to five |
| Add-on modules | WMS, CRM, EDI, the mobile driver app, e-commerce, document imaging, analytics and disaster recovery are each priced separately |
| Training and migration | Quoted per user in one estimate, folded into implementation in another |

Hardware belongs on the list too for an on-premise deployment, which Produce Pro still supports alongside cloud.

One signal about scale sits outside the price pages entirely. Aptean partners with a third-party lender that finances Produce Pro purchases, covering software, hardware, implementation, training and third-party vendors in one monthly payment, with application-only approval up to $500,000 and financial statements required above it.

## The two aggregator estimates disagree by a factor of five

Nothing below is confirmed by Produce Pro or Aptean. Both sets are models.

| Source | Entry point | Implementation |
| --- | --- | --- |
| PricingNow (March 2026) | $50 per user per month Basic, $80 Advanced | $1,000 to $10,000, plus $500 to $2,000 training per user |
| ITQlick (2026) | $100 to $300 a month for a single user | $10,000 to $50,000 or more including customisation, training and migration |

ITQlick's implementation floor is PricingNow's ceiling. At 100 users PricingNow models $60,000 a year on its Basic figure while ITQlick models $5,000 to $15,000 a month, which is $60,000 to $180,000. ITQlick puts three-year total cost of ownership at $150,000 to $500,000 and states plainly that accurate pricing is available only on request. PricingNow discloses that its answers are researched with AI tools and editor-reviewed.

Treat both as category placeholders. The one number a buyer can act on is the one in their own written quote.

## The $5,000 on the directory listings is one figure, and Capterra mis-renders it

Capterra, GetApp, Software Advice and Software Finder all show **$5,000** as the starting price. Software Finder attaches a disclaimer that its pricing came from third-party websites. Capterra renders the same $5,000 as "per user, per month", which no other source supports and which would price a ten-person distributor at $600,000 a year. It reads as a mis-mapped field rather than a rate.

The listings also contradict each other on access. All four show a free trial as available; GetApp additionally ticks a free version. Produce Pro's own site offers a demo request and a phone number, and no self-serve trial of any kind.

Capterra's profile does carry one useful line: the product is designed for companies with **10 or more users**. That is the clearest published statement of who the pricing is built around.

## Value for money is the lowest review score

Across Capterra, GetApp and Software Advice the ratings are identical: 4.5 out of 5 overall from six reviews, with features at 4.8, ease of use 4.5, customer service 4.3 and **value for money 2.8**. Six reviews is not a sample. The gap between the features score and the value score is the only part worth reading, and it points the same way the quote-only pricing does.

## What the money buys a mid-size distributor

The capability is deep. Lot-level traceability with full tracking histories, catch weight with grade, size and yield handling, routing and delivery optimisation with a driver app, a warehouse management system, repacking, purchasing and forecasting, EDI to the retail chains, and accounting in the same system. For a distributor running warehouses, trucks and a sales team against national accounts, that is one system instead of six, and the implementation project is what installs it.

## The split is size, not quality

None of that is priced for a grower or a small packer selling to twenty restaurants. A per-user subscription built around ten or more seats, plus an implementation project, plus modules bought one at a time, is a fit for an operation with the headcount to fill those seats.

Wholesale Handler answers a narrower question: letting trade customers place their own orders instead of phoning, texting or emailing them in. It is **a flat monthly fee**, no per-user charge, no per-order fee and no commission on order value, with a working demo that needs no signup or card. [Affordable software for fresh produce wholesalers](https://wholesalehandler.com/articles/affordable-software-for-fresh-produce-wholesalers) sets out what that covers for a produce business.

The overlap with Produce Pro is the ordering surface and the produce-specific pricing: catch-weight products counted in pieces and billed on the weight measured at pick, recurring seasonal availability that repeats each year, per-customer price lists, per-profile cutoffs and delivery days. The gap is everything an ERP is for. There is no lot traceability, no recall workflow, no EDI, no warehouse management, no routing or driver app, no purchasing and no accounting ledger. [Wholesale ordering software without ERP integration](https://wholesalehandler.com/articles/wholesale-ordering-software-without-erp-integration) covers how the ordering layer sits beside a system that already holds stock and accounts.

## Q&A

**Q: Is Produce Pro priced per user?**
A: Every third-party source describes a per-user subscription, and Capterra's listing says the product is designed for companies with ten or more users. Produce Pro has not published a per-user rate, so the model is well attested but the number is not.

**Q: Is there an implementation fee on top of the subscription?**
A: Yes. Every source that describes the bill includes a separate implementation charge, and the financing partner Aptean works with lists implementation and training among the project costs it covers. The amount is quoted per customer.

**Q: Does Produce Pro offer a free trial?**
A: The directory listings say yes, but Produce Pro's own site offers a demo request and a phone number rather than a self-serve trial. Where a vendor page and a directory field disagree, the vendor page is the one to believe.

**Q: Is Produce Pro a fit for a small grower or packer?**
A: The capability is not the constraint. A seat-based subscription with an implementation project attached puts a small operation selling to a few dozen restaurants outside the band the pricing is built for.